Microsoft Project 2016 S Curve Tutorial Pdf

A project plan is an essential part of any project manager’s toolkit. While it can be tempting to get started on completing tasks as soon as possible, taking the time to map out your strategy can help you save money and resources. Your project will constantly be shifting, and you need a project plan template that can keep up.

Microsoft Project (MS Project) has been around a long time (the first edition launched in 1984) and it is a staple in a project manager’s arsenal. There’s good reason – it includes all the tools you need to assign resources, track progress, develop plans, manage budgets, and create schedules. Effective project management requires tools like MS Project that are both flexible and provide structure. However, Microsoft Project has a couple of limitations. First, it only works on PCs, and second, MS Project requires a license to use. If your company already uses Microsoft Project, those issues may not be challenges for you.


To help you get started with Microsoft Project 2022, this tutorial will walk you through the steps to create a project timeline, assign resources, and run reports. If you want to create your own project, you’ll need an MS Project license (which is likely supplied by your company). We’ll also demonstrate how to perform the same tasks in Smartsheet for a MS Project alternative. Since Smartsheet is a cloud-based web app, you can use a PC, Mac, or mobile device and share your work with anyone.

How Would You Like to Create a Project?

Use a Pre-Built Project Plan Template in Smartsheet

Time to complete:
3 minutes

– or –

Manually Create a Timeline in Microsoft Project

Time to complete:
30 minutes

Smartsheet

How to Use Microsoft Project

Microsoft Project is a powerful tool for the creation of charts, timelines, task sheets, and more. Use it to help your team keep track of project progress, create schedules, and visualize data.

For this tutorial, we’ll be using Microsoft Project 2022. There are many versions available, but many of the steps will translate well among them. This MS Project les will cover the basic features that are found in most versions.

Features of Microsoft Project

Microsoft Project includes features to set up projects and run automated reports based on progress, budget, and time tracking. With it, you can set up timelines, add and schedule tasks, set up dependencies, add resources, and track progress.

See a head-to-head comparison of Smartsheet and Microsoft Project

Discover how these two tools compare across six key factors, including: user experience, shareability, reporting, automation, integrations, and price.

Watch the full comparison video

How to Create a Timeline in Microsoft Project Tutorial

To create a timeline in Microsoft Project, create a list of tasks with berangkat and end dates for each. Then, add those tasks to the timeline. We’ll guide you through the process step by step below:

1. Create a Task List

You’ll need to build a list of required tasks. While building the list, try to prioritize them in the order they need to be completed. To get started, open Microsoft Project, click
Blank Project
, and type each task into a cell under
Task Name.

2. Add Mulai and Finish Dates to Each Task

To enter start and end dates, click the
Start
cell that corresponds to the first task and enter a date (if you click the down arrow in the cell, a calendar will appear and you can use that to select a date). Then tab over to the
Finish
row and enter an end date. Microsoft will automatically enter the amount of time it will take to complete the task in the
Duration
row. You’ll notice that as you add the dates, bar charts will be added to the timeline in the right-hand pane.

3. Add Tasks to the Timeline

To add tasks to the Timeline, click the View tab and click the
Timeline
warung kopi that appears above the task list. Then right-click on a Task cell and choose Add to
Timeline
from the list and click it to add the task to the timeline.


Tip:
You can select all tasks in the list and then right-click on the mouse and select
Add to Timeline
to add all the tasks simultaneously.

How to Set Up Resources in Microsoft Project

Set up resources in Microsoft Project through the Resource tab in your project. Use this tab to establish the people, or resources, that will be assigned to tasks on your timeline. We’ll guide you through the steps below:

1. Open the Resource Sheet

From the
View
tab, click
Resource Sheet. The Resource Sheet will appear on the screen.


2. Add Resources

Type the name of the resource needed in the Resource Name field and complete the remainder of the information: Type, Material (if it’s a material), Initials, Max (max amount of time), Standard Rate, Overtime, Cost/Use, Accrue, Base, and Code.

Once your resources are added to the project, you can easily view who is available to take on the task based on their workload, and manage how much time each team member will spend on tasks in the Resource Management view. (Smartsheet is an pola tool for project managers because the Resource Management feature provides real-time information about your team’s availability in one sheet, so you can easily make decisions on assignments and update responsibilities to maximize your team’s time.)

How to Assign Tasks in Microsoft Project

Once you have created a timeline and set up your resources in Microsoft Project, use the Gantt chart view to assign tasks. We’ll walk you through using the task form to assign tasks to your resources below.

One benefit of MS Project is that it can calculate the time it will take a person to complete a task based on their availability. If an important part of the project needs to be done quickly, you can assign multiple people and the programa will estimate the time needed to complete the task accordingly. This also alerts the people assigned to the project to the time that is required of them.

1. Switch to the Gantt chart

To assign tasks, you’ll need to switch to the Gantt chart. Click the Gantt chart icon in top left corner of the window.


2. Open the Task Form

You should still be in the
View
tab. Click the
Details
box in the ribbon. The
Task Form
should appear on the lower half of the screen. If it doesn’t appear, click the down arrow in the
Details
box and select
Task Form.


3. Select a Task to Assign

Click a task in the Gantt chart view and it will appear in the
Name
section of the Task Form. Click the box under
Resource Name
and choose a resource from the drop-down menu. Then click
OK.

You can add another person to the same task by clicking the negeri under
Resource Name
and choosing the name you want. Click
OK. As you assign tasks, the amount of time will be added to the Gantt chart.

Repeat steps to assign all the tasks.


Note: Clicking the Next button (located on the right side of the
OK
button) will load the next task in the Gantt chart.

How to Schedule Tasks Automatically in Microsoft Project

When scheduling tasks with Microsoft Project, you have two options. You can assign and track tasks manually, or use the automatic feature to schedule tasks based on dependencies, calendars, and constraints. Learn how to use the automatic feature below:

1. Access Microsoft Project Settings

Click
File
on the menu bar and choose
Options
(it’s the last choice in the left column). ClickEdit project settings.

2. Change Schedule Options

When the Project Options form appears on the screen, click
Schedule
in the left column.

Next, under Scheduling Options for this Project section, click the drop-down menu for
New Tasks Created
. The default is set to
Manually Scheduled. Select and click
Auto Scheduled
and click the
OK
button.

How to Create Task Dependencies in Microsoft Project

Dependencies occur when one task requires another’s completion to move on to the next phase. To create task dependencies in Microsoft Projects, link any two tasks in Gantt chart view. When linked, all changes made to the first task affect the second.

1. Switch to Gantt Chart View

You should still be in the Gantt chart view. If you’re not, click the Gantt chart icon in top left corner of the window.

2. Select Tasks to Link

Click the
Task
tab in the menu restoran. Identify the two tasks in the list that you want to link. Click the first task and press and hold the Ctrl key and select the second task. Click the chain icon in the ribbon to link the tasks. You’ll see an arrow appear on the Gantt chart that connects the items.

Follow the same steps to link additional items.

Generate a Cost Repost in Microsoft Project

Once you have entered your timeline and resource information, you can use Microsoft Project to run a cost overview with the Reports tab. We’ll walk you through the process of generating a cost report below:

1. Select the Report Tab

Click the
Report
tab to get a quick overview of the reports you can run.


2. Choose a Cost Report to Run

Click the arrow below
Costs
in the ribbon and click
Resource Cost Overview.


A report like the one below will be generated.

Track the Progress of Your Microsoft Project

To track the progress of your Microsoft Project, ensure that you keep the martabat of tasks updated at all times. Mark tasks on track, and use the completion percentage tools to note which tasks are on time or behind schedule.

1. Mark Tasks That Are on Track

Click the
Task
tab in the menu kedai kopi to see all the task options. Click a task that you want to update. If the task is on track, click the
Mark on Track
button in the ribbon.

2. Use Predetermined Percentages to Track Tasks

To the left of the
Mark on Track
option, there are percentages that you can use to denote the progress of a task. Click a task to update and click 0%,25%, 50%, 75%, or 100%. You’ll see a line drawn through the corresponding bar on the Gantt chart that signifies how much of the task is complete.


3. Update Tasks

Sometimes tasks fall behind or get accomplished ahead of schedule. You can use the
Update Task
option to update the status. Click the down arrow next to
Mark on Track
and click
Update Tasks.

A dialogue box will appear where you can update gengsi and change berangkat and end dates. Make any changes and click OK.

These are all the steps you need to get started and create a project, assign and manage tasks, and run reports in Microsoft Project 2022.

How to Easily Create a Project Plan and Manage Tasks in Smartsheet

Smartsheet offers a plethora of templates to help you get started using the tool, so there’s no need to tiba from scratch. You can track and manage projects based on specific industries and uses like basic Agile projects, project management, marketing campaign analysis, customer bestelan tracking, and more. You can even get started with a timeline template and customize it to track your business needs. Best of all, you can share your project with an infinite number of kerumahtanggaan and external stakeholders (even if they don’falak have a Smartsheet account).

How to Create a Project in Smartsheet

Since we used a timeline to walk you through how to create a project in Microsoft Project, we’re going to do the same process using Smartsheet. We’re also use the example of creating an RFP. Once you create your RFP project in Smartsheet, you can share it with anyone.

Create a Timeline with Smartsheet

Let’s start by creating a timeline, which is easy to do when using a pre-formatted template. There are several templates available that cover the work management needs of many different verticals.


1. Search for a Template

Open Smartsheet, click the
Home
tab, and click the blue
Create New
button and select
Browse Templates.

Project timeline with Smartsheet


In the Search Templates box, type “Timeline” and click the magnifying glass icon.

How to make a Gantt chart


2. Choose a Template

There will be a few options, but for this tutorial, click Simple Project with Gantt Timeline. Next, click the blue
Use Template
button.

How to make a Gantt chart


3. Name and save the Template

In the
Name Your Sheet
box, type the name of the template and select where to save it in Smartsheet. Click
OK.


4. Add Tasks and Dates

Double click the first gray kedai minum (called Section 1), highlight the existing content, and type your first task. Add start and end dates by clicking the calendar icon and click a start or end date. Continue to fill out all your tasks and start/end dates.

Smartsheet project timeline

Tip:
To remove the yellow
Need Help

copy at the top of the template, click the box and press Delete on your keyboard. To remove the color, click the color fill option in the toolbar and click
Automatic.


5. Add Resources and Assign Tasks

Choose a task to assign a resource and type the name of the resource in the corresponding box in the
Assigned
To column.


6. Add Task Dependencies

If a specific task can’t be completed until another one is finished, you can add dependencies. Click a column in the sheet, right-click the mouse button and click
Edit Project Settings.

Click the box for
Dependencies Enabled
, and Predecessor and
Duration
columns will be added to the sheet. Click the blue
OK
button. The time is takes to complete each task will automatically be filled in the
Duration
column.

If any task is dependent on another task, type the number of that row in the
Predecessor
column. For example, in kiriman to write an RFP document, research must be completed first. The task “Research Requirements” is row 2 and “Write Document” is row 3, so type the number 2 in the Predecessors column for row 3.


Click the Grid View icon to see the relationship between tasks appear on In the Gantt chart.

Get More Project Management Flexibility with Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity — empowering you to get more done.

The Smartsheet podium makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get sungguhan-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Source: https://www.smartsheet.com/microsoft-project-2016-tutorial-newbies